How do I create a new bookable resource?

This article describes the process of creating a new bookable resource. Common examples of a bookable resource include conference rooms, loading docks, and freight elevators.

To create a bookable resource:

1. Click Admin > Building Settings > Space Management, or click the  located on the homepage.
2. Select a building.
3. Click the  that corresponds to the floor you want to add a suite to.
4. Click the Add Suite icon .
5. Enter the Resource Name.
6. (Optional) Enter the square footage.
7. Select the room type as Meeting Area or Freight Area.
8. Click SAVE.
9. After the resource has been saved, click the hyperlinked Meeting Area or Freight Area.
10. Click This resource can be reserved option.
11. Using the Availability grid, select the hours that the resource is available for reservation.
12. 1. The following settings are optional:
       • Max Capacity, Photo, and Description: These details are displayed to tenants when they make a reservation request.
       • Amenities: Add amenities to allow tenants to select from a list of items when booking a resource. These may carry associated costs, or be complimentary. Amenities marked as required will be added to every reservation for the resource.
       • Prevent Tenants from Reserving this Resource: This option only allows employees of the Property Management Company to book the resource.
       • Auto Approve Reservations: Reservations made for this resource are automatically moved to the Approved status as long as the space is available during the requested time.
       • Create Work Order to Manage Tasks and Billing: This option automatically creates a work order to manage the tasks and charges associated with a resource reservation. System Administrators can designate when work orders are created in relation to the date of the reservation.
       • This resource has a billable cost: This setting allows an hourly rate to be designated for the resource. Resources with a billable rate automatically generate a work order with the associated charge. All room fees are calculated on an hourly basis. Optionally, a Daily Rate Cap may be entered, which represents the largest possible fee for reserving a resource for an entire day.
    2. Click SAVE to finish creating the resource.