This article describes the process of creating a new bookable resource. Common examples of a bookable resource include conference rooms, loading docks, and freight elevators.
To create a bookable resource:
- Click Admin > Building Settings > Space Management, or click the
located on the homepage.
- Select a building.
- Click the
that corresponds to the floor you want to add a suite to.
- Click the Add Suite icon
.
- Enter the Resource Name.
- (Optional) Enter the square footage.
- Select the room type as Meeting Area or Freight Area.
- Click SAVE.
- After the resource has been saved, click the hyperlinked Meeting Area or Freight Area.
- Click This resource can be reserved option.
- Using the Availability grid, select the hours that the resource is available for reservation.
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- The following settings are optional:
- Max Capacity, Photo, and Description: These details are displayed to tenants when they make a reservation request.
- Amenities: Add amenities to allow tenants to select from a list of items when booking a resource. These may carry associated costs, or be complimentary. Amenities marked as required will be added to every reservation for the resource.
- Prevent Tenants from Reserving this Resource: This option only allows employees of the Property Management Company to book the resource.
- Auto Approve Reservations: Reservations made for this resource are automatically moved to the Approved status as long as the space is available during the requested time.
- Create Work Order to Manage Tasks and Billing: This option automatically creates a work order to manage the tasks and charges associated with a resource reservation. System Administrators can designate when work orders are created in relation to the date of the reservation.
- This resource has a billable cost: This setting allows an hourly rate to be designated for the resource. Resources with a billable rate automatically generate a work order with the associated charge. All room fees are calculated on an hourly basis. Optionally, a Daily Rate Cap may be entered, which represents the largest possible fee for reserving a resource for an entire day.
- Click SAVE to finish creating the resource.
- The following settings are optional:
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